FINANCIAL

 
Reimbursements

To help department staff manage and track reimbursement requests we have implemented a process for you to submit your reimbursement requests. This method applies to the following types of reimbursements:
  1. Travel reimbursements (i.e., conference or research related domestic or international travel. including conference registration fees for in person conferences)
  2. Entertainment reimbursements (i.e., colloquium speaker meals, recruitment candidate meals, small workshops/lunches organized on campus)
  3. Disbursement Voucher (i.e., supplies, materials, surveys, honoraria, subscriptions paid with your personal credit card, registration fees for online/non-travel conferences)
 
To submit your reimbursement requests:
  1. Enter your expense details into the following excel sheet (download it, fill out, upload in step #2) |   Excel Sheet
  2. Click on this link Pol Sci Reimbursement Request and provide the information requested.

 
Information you will be required to know to submit a request properly:

General Information Requested

Requestor name, email, and UCI NetID

Payee name, email, and UCI NetID (only needed if payee is different than requestor)

Type of reimbursement (travel, entertainment, disbursement voucher)

Reimbursement Type Info Requested Backup Files Required
Travel

Destination(s)
Type (in/out state, international)
Business purpose
Start/end dates
Amount
KFS accounts

Pol Sci Expense Summary Template file
(See Excel file above)
Receipts file
(all receipts combined into one pdf file)

Entertainment

Purpose (select from list)
Description
List of attendees
Start/end dates
Amount
KFS accounts

Pol Sci Expense Summary Template file
(See Excel file above)
Receipts file
(all receipts combined into one pdf file)

Disbursement Voucher

Payment reason (select from list)
Detailed justification
Amount
KFS accounts

Pol Sci Expense Summary Template file
(See Excel file above)
Receipts file
(all receipts combined into one pdf file)

Department staff will be notified of your submission and will process your reimbursement accordingly. If you have any questions, please contact staff.


 

 
Purchase Orders

To request purchases for:
  • supplies (books included),
  • materials,
  • surveys, or
  • memberships

Please download the following PO Request Form and email the filled out form (along with any other information, such as links to website to purchase or login info) to department staff for processing.


 

Graduate Student Researcher (GSR) Appointment Requests

Faculty, please use this form to submit GSR requests. The following type of GSR requests are permitted:
  1. Academic Year Quarters (fall, winter, spring, or full academic year)
  2. Summer

To submit a form, please use this link: https://forms.gle/PGVdna9pyxZ9m7w56

 


 

Graduate Stipend Requests

Faculty, please use this form to submit graduate stipends requests. Stipends are meant to provide financial assistance, support, or to recognize a student (i.e., an award). Stipends should not be used to pay students for any scope of work. For work assigned, students must be appointed as GSRs.

To submit a stipend, please use: Stipend Link Please make sure you select “OTHER”:

 

 

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